BRENTWOOD ELEMENTARY PTO

Minutes (General meeting)
January 25, 2010

Meeting called to order by Andi Solero at 7:07 pm. In attendance: Andi Solero, Purdey Egnew, Christy Holloway, Rachel Pace, Lora Petro, Barry Osborne, Madalin Eakes, Stacy Collester, and Ann Bonness.

Secretary: Minutes from last meeting were approved by Purdey and seconded by Christy

President:
 We will not be using the same company for our Santa Shop next year, it was too difficult to work with them, if we do the Santa Shop at all
o Instead of a Santa shop, it was proposed to do craft projects with the kids, maybe as a family fun night, only have a couple of things to choose from with all items the same price
 Elections are coming up soon:
o Christine Beanblossom is interested, but not for president or treasurer position
o The open positions will be president, vice president, and treasurer
o The new by-laws would allow Andi, Lora, and Purdey to remain in their respective positions if no one else is running for those positions
 Volunteers:
o Have volunteer forms for each individual event, and send them home six weeks before the event
o PTO will host an appreciation brunch on May 14, 2010
o Should we have parent volunteers as class representatives?
 Fundraising:
o No catalog sales; however, keep our ongoing fundraisers, Market Day and Scrip
o If we don't fund raise as much, we may eliminate PTO paying for field trips

Treasurer:
 The budget is reconciled, beginning balance: $18,330.67 on December 1, 2009, and ending balance of $17,747.04 on January 25, 2010
 We still have no savings or money market account because of the fees the bank charges
 Motion to accept budget by Christy and seconded by Lora

Past Activities:
 Game night was a huge success
o Considering hosting movie night and game night in January and not hosting any events in October because of lack of attendance – have both on Friday nights

Upcoming Activities:
 The first morning coffee meeting will be held February 18, 2010
 Winter Carnival – Stacy Collester is the coordinator
o There will be door prizes, games, a moonwalk, prize center, popcorn stand, and a food court
o Stacy got a $100 donation from Hendricks Regional Health and will be using their donation to purchase a girls and a boys bike, and a gift certificate to a local restaurant to be given away
o There will be three chance games to play to win the bikes and gift certificate
o Stacy should also be getting a $50 donation from Wal-mart
o There will be a flyer going home this week
o We still need volunteers, mostly to run the games
o Tickets will cost $.50 each and it will take one ticket to play most games
o Stacy asked for, and was given approval, to have a clown doing balloon animals, the cost of this is $125 for two hours, the balloons will be free to those in attendance
o We will look into getting a face painter, and have one only if it will be at no cost
o Police and Fire Department will be outside with giveaways for the kids
 Super Saturday is March 13, 2010, Rachel and Lora will be getting classes set
 Young Author Night is April 22, 2010, the scholastic book fair has been moved to coincide with this event

On-Going Activities:
 Market Day – next pick up is February 9, 2010
 (AR) Scrip – ask to get information in each teachers' class newsletter or at the bottom of the school newsletter

Principal's Report: via Andi Solero
 The second round of the H1N1 shots are this Friday,

Meeting was adjourned at 8:05 pm by Andi Solero

The next general meeting will be held March 22, 2010. The executive meeting will be held at 6:30 pm and the general meeting will begin at 7 pm.

Minutes transcribed on February 5, 2010, by Rachel Pace, PTO Secretary

AR = Action Required
AC = Action Completed